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Email Reminder component

If you are often out of the office, you will appreciate the usability of the Email Reminder. With the help of this Microsoft Outlook add-in, you can receive all reminders, appointed tasks and calendar events that are saved in your Microsoft Outlook folders by email. And if you use a gate between email and, e.g., Short Message Service (SMS), you can be informed about all your events by receiving them on your mobile phone! With the help of Email Reminder add-in, you are not going to ever miss important meetings or forget to congratulate your friends on some holiday because you were on a business trip for several days!

The Email Reminder allows you to:

  • be well informed about all your events, regardless of your location;
  • receive reminders by emails, and, if any additional gates are used – get SMS with the reminders on your mobile phone or pager;
  • easily configure the reminder’s templates that you will receive.

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Example of component use:

You will have to make a business trip for a week, but you want to be informed about all your events saved in your Microsoft Outlook. That is not a problem! By using this Outlook add-in you will receive all reminders to the specified address by email!

First of all, you should make sure that the component is enabled. For that, after installing MAPILab Toolbox, make sure that the box of the addin is checked in the settings of MAPILab Toolbox (menu “Tools” > “MAPILab Toolbox” > “Options”):

Click to view full size screenshot

Now you should select the folders, from which the reminders will be automatically forwarded, and also the email address, to which these messages will be sent. Many mobile operators have a gateway that connects e-mail and SMS. For example, if you send a message to the address like xxxxxxx@mobile-operator.com, where xxxxxxxx is a telephone number, the telephone subscriber will receive SMS message with the text of the letter that has come to this address. Select the necessary address in “Recipients”:

Click to view full size screenshot

The convenient template of the reminder can be composed on the “Advanced” tab. For that, it is necessary to click the “Edit Templates” button and compose the reminder’s template using several macros:

Click to view full size screenshot

Set additional configurations the following way:

  • Send the message for 30 minutes before the event has occurred – the reminder will be sent in 30 minutes prior to the event;
  • Force/Send Receive for Outlook messages – the reminder will be sent immediately regardless of the Microsoft Outlook settings.
  • Don’t show the reminder dialog (Dismiss reminder) – the reminder window will not appear at the primary computer.

Click to view full size screenshot

Now, Email Reminder will send the message in advance:

Click to view full size screenshot

The Email Reminder component is one of the 20 addins included into the program MAPILab Toolbox. You can learn more about other Microsoft Outlook addins and download the trial version at the MAPILab Toolbox product page.

Click here to find detailed information about licenses and purchase the full version of MAPILab Toolbox.

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Every single morning I've been resending 5 emails to the same exact people, every single day, for the past year for sales contests. Now that I've found Email Scheduler, my time in the morning is about to become mine again!

Paul Hinds
ASM

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